E-Defense
Streamlining research defense scheduling and monitoring through automation
Problem Domain
Manual scheduling creates chaos for research defenses
Manual Scheduling Chaos
- •Double-booked venues cause last-minute cancellations
- •Paper-based scheduling leads to lost requests
- •No real-time visibility into available slots
Communication Breakdown
- •Students wait weeks for confirmation emails
- •Panel members miss schedule changes
- •No centralized notification system
Resource Conflicts
- •Multiple departments compete for limited rooms
- •No conflict detection between schedules
- •Manual resolution wastes administrative time
Solution
Automated system for seamless research defense management
E-Defense System Overview
Admin Module
Complete control over scheduling and user management
Conflict Detection
Real-time alerts prevent double-bookings automatically
Audit Trail
Complete transparency with change tracking and history
Dashboard
Real-time overview of all scheduled defenses with instant updates
Automated Reports
Generate comprehensive reports with one click for stakeholders
Smart Scheduling
AI-powered suggestions for optimal time slots and venue allocation
Features
Core functionalities of E-Defense system
User Management
Admin controls for students, faculty, and panel members with role-based access
Slot & Venue Management
Dynamic allocation of time slots and rooms with availability tracking
Conflict Detection
Automatic alerts for scheduling conflicts and double-bookings
Dashboard
Visual analytics and real-time monitoring of all defense activities
Reports
Automated generation of comprehensive scheduling and performance reports
Audit Trail
Complete history of all system activities with user tracking
Smart Integration
Seamlessly connects with existing university systems for data synchronization.
Mobile Ready
Access scheduling features on any device with responsive design.
Benefits
Transform your research defense experience with automation
For Administrators
- ✓80% reduction in scheduling workload
- ✓Zero scheduling conflicts with smart alerts
- ✓Real-time dashboard monitoring
For Research Center
- ✓Streamlined defense coordination
- ✓Automated report generation
- ✓Enhanced resource utilization
For Students
- ✓Instant booking confirmation
- ✓24/7 access to scheduling portal
- ✓Automated reminders and notifications
For University
- ✓Improved operational efficiency
- ✓Enhanced academic reputation
- ✓Data-driven decision making
Before vs After
Scope
Project boundaries and deliverables clearly defined
In Scope
-
✓
Online Scheduling Platform
Web-based system for defense scheduling and management
-
✓
Conflict Detection System
Automated alerts for scheduling overlaps and venue conflicts
-
✓
User Management
Role-based access for students, faculty, and administrators
-
✓
Reporting Module
Automated generation of scheduling and performance reports
-
✓
Audit Trail
Complete history tracking of all system activities
Out of Scope
-
✗
Examination Content
Research defense content or evaluation criteria management
-
✗
Payment Processing
Fee collection or financial transaction handling
-
✗
Video Conferencing
Live streaming or virtual defense platform integration
-
✗
External System Integration
University ERP or grade management system connection
-
✗
Mobile Application
Native mobile app development for iOS/Android
Project Timeline
Key Deliverables
- • Functional web application
- • User documentation
- • Administrator manual
- • Technical specifications
Contact
Get in touch with the E-Defense team
Contact Information
edefense@unc.edu.ph
Phone
+63 (54) 472-2232
Location
University of Nueva Caceres, Naga City, Camarines Sur
